Digitising fleet management turns a manual activity scattered across Excel into a centralised process on a single platform. It brings three measurable benefits: admin and operational time saved (around 300 hours a year for a fleet of 100 vehicles), reliable data (one shared source rather than diverging versions) and automatic regulatory compliance (GDPR, benefits in kind, ANTAI, annual taxes, CSRD). For an SME or mid-sized company with more than 50 vehicles, payback comes in 4 to 8 months.

Replacing Excel with a fleet management platform takes four steps. First, scoping: listing existing files, identifying stakeholders and auditing critical data. Next, connection: opening leasing company and fuel card accounts via API, and setting up the ANTAI gateway and ERP/payroll link. Then import: migrating vehicle history, current contracts and open claims. Finally, training: getting target users started on the app and setting permissions by role. The full switchover takes 30 to 90 days depending on fleet size.

Setting up a SaaS fleet management platform takes 7 to 90 days depending on fleet size and the level of integration required. For an SME with 50 to 100 vehicles, the first consolidated view is available 7 days after opening the account and connecting the main suppliers (leasing company, fuel supplier, insurer). Full rollout (user training, ERP/payroll integration, history migration) is completed in 30 to 60 days. For a mid-sized company with 200 to 500 vehicles and several subsidiaries, the project takes 60 to 90 days.

Return on investment comes from three levers. First, hours recovered (admin and operational): around 300 hours a year for 100 vehicles, or €10,500 at an hourly cost of €35. Second, hidden costs avoided: 20% fewer claims thanks to eco-driving, lease return charges anticipated, breakdowns avoided through preventive maintenance, fuel overruns detected. Third, fleet optimisation thanks to consolidated data: 5 to 15% of the annual fleet budget. Full ROI materialises in 4 to 8 months for an SME.

A modern fleet management platform includes a conversational AI assistant that answers your questions in plain language. You can ask which vehicles exceed their WLTP consumption by more than 20%, which driver has the lowest eco-driving score, what the actual 2025 TCO of your hybrid compact was, or which machines were under-used this month. The AI draws on centralised data (admin, field, invoices, telematics) and suggests costed decisions. You spend less time searching for information, and your decisions rest on measured figures.

A fleet management platform becomes worthwhile from 20 to 30 vehicles and essential from 50. At that size, fleet admin takes the fleet manager more than half a day a week, and losses from missed items (deadlines, late ANTAI designations, unexpected return charges) more than cover the cost of the platform. Fleeti offers modules you can activate gradually, so you can start with priorities (for example vehicles, drivers and benefits in kind) and add the rest over time.

Data processed in Fleeti is hosted exclusively in Europe, in ISO 27001-certified data centres. Data flows between devices, manufacturer APIs and the platform are encrypted with TLS 1.3. Backups are daily, and authentication supports SSO via SAML 2.0 or OAuth 2.0 to integrate with your company directory. GDPR compliance is built in: record of processing activities, separation of private and business use for tracking, configurable retention periods and the right to erasure. An external security audit is carried out every year, and the DPA is provided when the contract is signed.

A telematics device is not required to digitise fleet management. Fleeti supports three connection methods. The device-free OEM mode uses manufacturers' native APIs (Renault, Stellantis, Volkswagen, Mercedes) to report mileage and engine data with no installation. The Fleeti telematics device provides more complete engine data (fuel use, fault codes, acceleration) and suits older vehicles and machinery. The standalone IoT sensor covers non-powered assets (trailers, containers, equipment). The choice depends on your fleet mix and priority use cases.

Fleeti has native connectors with the main players on the French market. Leasing companies: Arval, ALD Automotive (Ayvens), Athlon, Leasys, Alphabet. Fuel suppliers: TotalEnergies, BP, Shell and the DKV hub for multi-brand cards. Government services: ANTAI for traffic fine designation and the SIV for downloading registration documents. ERP, accounting and payroll: SAP, Cegid, Sage, Pennylane, Lucca, Silae, Workday. Service networks: Norauto, Speedy, First Stop. For suppliers without a native connector, OCR reads PDF invoices in under a second and assigns costs to the right vehicle using the registration number.

Driver acceptance of a fleet management platform rests on three principles. First, simplicity: the mobile app should take less than 5 minutes to learn, with no lengthy training. Second, a direct benefit: drivers need to see what is in it for them (licence expiry notifications, simpler accident reporting, access to their own business trips). Third, respect for privacy: the privacy button in the cab or app ensures personal trips are not tracked, in line with current CNIL decisions. On 200 vehicles, Fleeti adoption exceeds 90% on average after 60 days, provided internal communication has been prepared in advance.