Sales fleet management: benefits in kind, ANTAI and car policy automated
Manage your sales team's company cars with all-in-one software: benefits in kind (flat rate or actual cost), ANTAI driver designation, business and personal mileage, expense claims and car policy.
Manage your sales team's company cars with all-in-one software: benefits in kind (flat rate or actual cost), ANTAI driver designation, business and personal mileage, expense claims and car policy.
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Sales fleet management: benefits in kind, ANTAI and car policy automated
Manage your sales team's company cars with all-in-one software: benefits in kind (flat rate or actual cost), ANTAI driver designation, business and personal mileage, expense claims and car policy.
Book a demo
Tax and regulatory compliance: fair benefits in kind, ANTAI without paperwork
Tax and regulatory compliance: fair benefits in kind, ANTAI without paperwork
Tax and regulatory compliance: fair benefits in kind, ANTAI without paperwork
In France, a flat-rate benefit in kind costs 30 to 60% more than the actual-cost method when a sales rep drives mainly for business. Fleeti software compares both methods, applies the more favourable one and designates the driver to ANTAI in two clicks. URSSAF and CNIL compliance built in.
In France, a flat-rate benefit in kind costs 30 to 60% more than the actual-cost method when a sales rep drives mainly for business. Fleeti software compares both methods, applies the more favourable one and designates the driver to ANTAI in two clicks. URSSAF and CNIL compliance built in.
Since the 1 February 2025 reform published in the BOSS, the benefit-in-kind scale has become stricter. On a car costing €35,000 including VAT, the annual flat-rate benefit rises from €3,150 to €5,250. For 50 sales reps, that adds €105,000 to the taxable base.
Since the 1 February 2025 reform published in the BOSS, the benefit-in-kind scale has become stricter. On a car costing €35,000 including VAT, the annual flat-rate benefit rises from €3,150 to €5,250. For 50 sales reps, that adds €105,000 to the taxable base.
Since the 1 February 2025 reform published in the BOSS, the benefit-in-kind scale has become stricter. On a car costing €35,000 including VAT, the annual flat-rate benefit rises from €3,150 to €5,250. For 50 sales reps, that adds €105,000 to the taxable base.
Fleeti compares flat rate and actual cost by vehicle, using engine mileage and the measured business/personal ratio. The more favourable method is applied, justified to URSSAF and exported to payroll. For ANTAI, each fine is linked to the driver from the telematics history and designated before the 45-day deadline set by article L121-6. No more €750 surcharges, no more paperwork.
Fleeti compares flat rate and actual cost by vehicle, using engine mileage and the measured business/personal ratio. The more favourable method is applied, justified to URSSAF and exported to payroll. For ANTAI, each fine is linked to the driver from the telematics history and designated before the 45-day deadline set by article L121-6. No more €750 surcharges, no more paperwork.
Business and personal mileage: engine data, not self-reporting
Business and personal mileage: engine data, not self-reporting
Business and personal mileage: engine data, not self-reporting
To justify actual-cost benefits in kind or mileage allowances, the business/personal ratio must stand up as evidence. Fleeti reads engine mileage from the CAN bus or the OEM manufacturer API, with no input from the sales rep.
To justify actual-cost benefits in kind or mileage allowances, the business/personal ratio must stand up as evidence. Fleeti reads engine mileage from the CAN bus or the OEM manufacturer API, with no input from the sales rep.
Self-reporting carries two risks: omissions and over-reporting by sales reps, and, in an URSSAF audit, a reassessment going back three years for lack of documented proof.
Self-reporting carries two risks: omissions and over-reporting by sales reps, and, in an URSSAF audit, a reassessment going back three years for lack of documented proof.
Three options depending on your fleet. OEM manufacturer connection with no installation for recent vehicles. A CAN telematics device for older vehicles. A mobile app to classify each trip. The resulting ratio complies with CNIL decisions 2015-165 and 2021-103 and stands up in an URSSAF audit.
Three options depending on your fleet. OEM manufacturer connection with no installation for recent vehicles. A CAN telematics device for older vehicles. A mobile app to classify each trip. The resulting ratio complies with CNIL decisions 2015-165 and 2021-103 and stands up in an URSSAF audit.
Expense claims and mileage allowances: no data entry, no disputes
Expense claims and mileage allowances: no data entry, no disputes
Expense claims and mileage allowances: no data entry, no disputes
A sales rep's expense claim combines mileage allowances, tolls, parking and fuel. Fleeti automatically matches fuel card transactions, tolls and tracked rounds. Your sales team enters less, and your finance team can justify more.
A sales rep's expense claim combines mileage allowances, tolls, parking and fuel. Fleeti automatically matches fuel card transactions, tolls and tracked rounds. Your sales team enters less, and your finance team can justify more.
Fleeti consolidates fuel card transactions, tolls and routes. Every expense is linked to a vehicle, a driver and a trip. Claims fill themselves in, and the sales rep approves in 30 seconds on a smartphone. For VRP sales representatives (a French status), the 30% flat-rate deduction is handled natively with DSN export.
Fleeti consolidates fuel card transactions, tolls and routes. Every expense is linked to a vehicle, a driver and a trip. Claims fill themselves in, and the sales rep approves in 30 seconds on a smartphone. For VRP sales representatives (a French status), the 30% flat-rate deduction is handled natively with DSN export.
Car policy: a recruitment asset, not a forgotten PDF in an HR folder
Car policy: a recruitment asset, not a forgotten PDF in an HR folder
Car policy: a recruitment asset, not a forgotten PDF in an HR folder
A well-designed car policy governs use, reduces total fleet cost and strengthens your employer brand. Fleeti applies your eligibility, catalogue, fuel and electrification rules with an online assignment workflow.
A well-designed car policy governs use, reduces total fleet cost and strengthens your employer brand. Fleeti applies your eligibility, catalogue, fuel and electrification rules with an online assignment workflow.
The company car remains a major motivator for sales staff. A vague or unenforced car policy creates perceived inequality and fuels turnover, especially among senior profiles and area managers.
The company car remains a major motivator for sales staff. A vague or unenforced car policy creates perceived inequality and fuels turnover, especially among senior profiles and area managers.
Fleeti digitises your car policy: vehicle catalogue by grade, lease cap, required powertrain, fuel coverage and return conditions. Each assignment follows an approval workflow from the sales rep to the CFO. The electrification pathway required by France's LOM law is built in, with calculation of the share of low-emission vehicles required to avoid the incentive tax (TAI).
Fleeti digitises your car policy: vehicle catalogue by grade, lease cap, required powertrain, fuel coverage and return conditions. Each assignment follows an approval workflow from the sales rep to the CFO. The electrification pathway required by France's LOM law is built in, with calculation of the share of low-emission vehicles required to avoid the incentive tax (TAI).
TCO and claims: manage the actual cost of each sales rep
TCO and claims: manage the actual cost of each sales rep
TCO and claims: manage the actual cost of each sales rep
A company car's TCO often exceeds €8,000 a year once you add up lease, fuel, insurance, benefit in kind, claims, the French annual CO2 tax and other costs. Fleeti consolidates these costs by vehicle and sales rep for your replacement, electrification and car policy decisions.
A company car's TCO often exceeds €8,000 a year once you add up lease, fuel, insurance, benefit in kind, claims, the French annual CO2 tax and other costs. Fleeti consolidates these costs by vehicle and sales rep for your replacement, electrification and car policy decisions.
Without a platform, each department keeps its own figures. The total cost per sales rep stays invisible, and lease renewals are decided on the fleet manager's instinct.
Without a platform, each department keeps its own figures. The total cost per sales rep stays invisible, and lease renewals are decided on the fleet manager's instinct.
Fleeti consolidates nine cost families into a monthly TCO per vehicle. The CFO spots outliers and decides on lease renewals using actual mileage, claims and observed fuel use. Measured eco-driving cuts claims by 15 to 25% over 12 months, with individual coaching for each sales rep. Fleet premiums can be renegotiated down by 10 to 20% after 12 months of measured data.
Fleeti consolidates nine cost families into a monthly TCO per vehicle. The CFO spots outliers and decides on lease renewals using actual mileage, claims and observed fuel use. Measured eco-driving cuts claims by 15 to 25% over 12 months, with individual coaching for each sales rep. Fleet premiums can be renegotiated down by 10 to 20% after 12 months of measured data.
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Your sales fleet challenges, and how Fleeti answers them
Six recurring challenges seen on fleets of 50 to 1,000 company cars used by sales teams, and what changes after switching to Fleeti.
Benefit in kind paid at the flat rate by default
Benefit in kind paid at the flat rate by default
Flat rate vs actual cost compared for each vehicle, the more favourable method applied, URSSAF documents archived automatically.
Late ANTAI designation, surcharges
Automatic identification from the telematics history, designation in two clicks within 45 days.
Self-reported, disputed business/personal mileage
Engine mileage via OEM or telematics, CNIL-compliant business/personal split, a ratio that stands up in an audit.
Time-consuming, inaccurate expense claims
Automatic filling from fuel cards, tolls and rounds, approval in 30 seconds on a smartphone.
Car policy in a PDF, never applied
Dynamic assignment workflow, catalogue by grade, lease cap and powertrain checks.
Actual TCO unknown, imprecise decisions
Monthly TCO by vehicle, sales rep and region, outliers identified, costed decisions.
These six areas are the foundation for improving performance. Below are the potential savings, item by item, on a fleet of 100 sales reps.
What you save on a fleet of 100 sales reps
Estimate based on fleets of 50 to 200 company cars used by sales teams in France.
Automatic driver identification, no more €750 surcharges, legal archiving of notices.
15 to 25%
Drop in claims
Over 12 months with measured eco-driving and individual coaching, with fleet premiums renegotiated.
10 to 15%
Fuel savings
Detection of overruns, checks on out-of-context refuels, individual eco-driving score.
≈ 60 h
Hours saved on expense claims
Automatic filling from fuel cards, tolls and rounds, faster approval.
5 to 15%
Fleet budget savings
Costed lease renewals, returns with no hidden charges, electrification targeted on actual use.
4 Fleeti pillars for your sales force
SME or large account, the software adapts. Fleeti covers all four dimensions of a modern sales fleet, from tax compliance to financial management.
Tax and compliance
Automatic flat-rate and actual-cost benefit in kind, ANTAI designation in two clicks, calculation of French annual CO2 and pollutant taxes, URSSAF justification, GDPR and CNIL compliance.
Automatic flat-rate and actual-cost benefit in kind, ANTAI designation in two clicks, calculation of French annual CO2 and pollutant taxes, URSSAF justification, GDPR and CNIL compliance.
Field activity and mileage
Engine mileage via OEM or telematics, CNIL-compliant business/personal split, tracking with a privacy button, eco-driving per sales rep.
Engine mileage via OEM or telematics, CNIL-compliant business/personal split, tracking with a privacy button, eco-driving per sales rep.
Engine mileage via OEM or telematics, CNIL-compliant business/personal split, tracking with a privacy button, eco-driving per sales rep.
Sales productivity
Self-filling expense claims, justified mileage allowances, route optimisation and a dedicated mobile app for sales reps.
Self-filling expense claims, justified mileage allowances, route optimisation and a dedicated mobile app for sales reps.
Self-filling expense claims, justified mileage allowances, route optimisation and a dedicated mobile app for sales reps.
Financial management
Monthly TCO per vehicle, claims tracking, lease renegotiation, LOM electrification, CSRD Scope 1 and 3 reporting.
Frequently asked questions about sales fleet management
How do you manage a fleet of company cars used by sales staff?
Managing a sales fleet covers four dimensions: tax compliance (benefits in kind at flat rate or actual cost, French annual vehicle taxes, ANTAI designation), field tracking (engine mileage, business/personal ratio, location), sales productivity (expense claims, mileage allowances, route optimisation) and financial management (TCO per vehicle, claims, lease renegotiation). Fleeti covers all four on a single platform, with native connections to leasing companies, fuel suppliers, payroll, ERP and OEM manufacturers. Rollout takes 30 to 90 days depending on fleet size, with measurable ROI in 4 to 8 months.
What is the difference between the flat-rate and actual-cost methods for a sales rep's benefit in kind?
The flat-rate method applies a fixed percentage to the vehicle's purchase price (generally 30 to 50% of the annual cost depending on powertrain and whether fuel is covered). The actual-cost method calculates the private-use share from private kilometres actually driven divided by total kilometres. For a sales rep whose driving is 80% business, the actual-cost benefit is automatically 30 to 60% lower than the flat rate. The actual-cost method requires documented proof of the business/personal ratio, which telematics or the OEM connection provide automatically. Fleeti calculates both methods in parallel for every vehicle, selects the more favourable and archives the URSSAF documents.
How do you automate ANTAI driver designation for a sales team?
ANTAI driver designation is a legal obligation in France (article L121-6 of the Highway Code) requiring employers to designate the driver who committed a traffic offence within 45 days of notification. Failure to designate exposes the company to an increased fixed fine of €750 per undesignated notice. Fleeti receives fines directly through the ANTAI connection, matches the time and place of the offence with the telematics trip history to identify the driver, and offers the fleet manager a two-click designation. The fine is then sent automatically to the identified driver, with proof of designation kept on file.
Which tool can track my sales reps' business and personal mileage?
Reliable tracking of a sales rep's business and personal mileage uses three technical means. The OEM manufacturer connection (Renault, Stellantis, Volkswagen, Mercedes) reads engine mileage directly via native APIs, with no installation. A telematics device connected to the CAN bus reports mileage, speed, fuel use and engine status in real time. The sales rep's mobile app lets them classify each trip as business or personal, with simple approval. Fleeti consolidates these three sources with a privacy button, compliant with current CNIL decisions, that switches tracking off outside working hours. The resulting business/personal ratio stands up in an URSSAF audit.
Is a car policy mandatory for my sales reps' company cars?
A car policy is not legally mandatory, but it has become a governance standard for any company with more than 20 company cars. It covers assignment (who is entitled to which vehicle by role), the catalogue (authorised models, monthly lease cap), use (fuel, tolls, weekends, holidays), return (condition, maximum mileage, charges) and the powertrain pathway (electric shares required by France's LOM law for companies with more than 100 vehicles). Fleeti digitises your car policy with a dynamic assignment workflow, automatic cap checks and an up-to-date PDF export for your employees.
Does Fleeti handle the specifics of the French VRP status (30% deduction, business expenses)?
In France, VRP status (Voyageur Représentant Placier, a statutory sales representative) gives the right to a specific 30% flat-rate deduction for business expenses from the social contribution base, for statutory representatives (multi-principal or exclusive). This deduction applies alongside standard handling of benefits in kind, mileage allowances and expense claims, but requires separate accounting. Fleeti handles VRP status natively: a flag per driver, calculation of the reduced base, export to payroll with the correct DSN codes, and storage of the status-specific documents (professional card, VRP contract, representation register).
Is the software suitable for both SMEs and large accounts?
Fleeti software is designed to scale from SME to large account with no change of tool. For an SME with 50 to 200 sales reps, the single interface, invoice OCR and preconfigured connectors (leasing companies, fuel suppliers, payroll) allow a start within 30 days with no dedicated team. For a large account with 500 to 1,000+ vehicles, the platform supports multi-subsidiary management, advanced user rights by region or department, SSO via SAML 2.0 and deep ERP integrations (SAP, Cegid, Workday). Consolidated reporting lets senior management see the entire sales fleet by subsidiary, country or brand, without intermediate Excel files.
How does Fleeti respect my sales reps' privacy?
Company car tracking is strictly regulated by the CNIL in France (decisions 2015-165 and 2021-103). Employers cannot track a sales rep during rest periods, holidays or personal trips. Fleeti includes a privacy button that the sales rep can activate from the mobile app or with a physical switch on the device, which pauses tracking outside working hours. Retention periods are configurable and follow CNIL guidance: 2 months maximum for raw location data, unless legally required. Employee notices, the DPA and the record of processing activities are provided by Fleeti from sign-up.
What is sales fleet management software?
Sales fleet management software is a SaaS platform that centralises a sales force's company cars, their tax compliance (benefits in kind, ANTAI designation), field tracking (engine mileage, business/personal split), expense claims and car policy. It connects natively to leasing companies (Arval, ALD, Athlon), fuel suppliers (TotalEnergies, BP, Shell, DKV), payroll systems (Lucca, Silae, Workday) and OEM manufacturers (Renault, Stellantis, Volkswagen, Mercedes) to consolidate everything into a monthly TCO per vehicle. Fleeti is rolled out in 30 to 90 days depending on fleet size, with full payback in 4 to 8 months on fleets of 50 to 1,000 vehicles.
Mis à jour : novembre 2026
Your sales reps drive. Fleeti manages your tax, field activity and ROI. Get started in 30 days, without changing your lease contracts or fuel cards.
Your sales reps drive. Fleeti manages your tax, field activity and ROI. Get started in 30 days, without changing your lease contracts or fuel cards.
Book a demo
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